OPEN SOCIETY INITIATIVE FOR WEST AFRICA (OSIWA)
HUMAN RESOURCE MANAGER
http://www.osiwa.org/employment/hr-manager
The Open Society Initiative for West Africa (OSIWA) is an advocacy and grant making foundation that forms part of the global Open Society Foundations Network. OSIWA is based in Dakar, Senegal and works to support the creation of open societies in West Africa marked by functioning democracy, good governance, rule of law, basic freedoms, and widespread civic participation. It has offices in Abuja, Monrovia, Freetown and Conakry.
OSIWA seek a dynamic, creative and committed Human Resources Manager, able to operate in a fast-paced environment, demonstrating superior interpersonal and leadership skills, knowledge of human resources best practice and the ability to multi-task.
1. Main Duties and Responsibilities
a. Salary and Benefits Administration:
· Process all salary changes due to merit increases, promotions, or range adjustments. Ensure that all necessary documents have been received, information accurately entered into the computer data base, and forwarded to payroll.
· Maintain Human Resources data base, and provide reports to management as may be required
· Maintains a pay plan by monitoring and scheduling individual pay actions; recommending, planning, and implementing pay structure revisions.
· Work with management to conduct periodic surveys within local markets to benchmark competitive staff compensation packages.
· Research, negotiate and renew all office suppliers pertaining to personnel benefits, such as medical insurance and pension
· Promote employee wellness and employee retention through creative benefits.
b. Recruitment & Personnel Management:
· Provide oversight and quality control over recruitment procedures, including screening, interviewing, reference checks, and job offers.
Head all human resource functions in the office, including staff induction and orientation, maintaining and updating personnel files.
· Serve as the key internal point person for employee labour relations and personnel mediation in the event of inter-office disputes
· Oversee research, drafting, and updating of employee policy manuals; staff bios; and staff orientation binder
· Conduct new employee orientations, ensuring all necessary forms and documents are completed and returned.
· Enter new employee information into computer data base, working closely with Payroll and Information Services. Set up all necessary personnel files, answer questions, and follow up as needed.
· Analyze and conduct exit interviews with employees leaving the company. Provide them with pertinent and accurate information, notifying necessary health insurance providers, conduct, write up, and distribute the exit interview.
· Maintains management guidelines by preparing, updating, and recommending human resources policies and procedures. Ensure that they are in compliance with OSI policies and procedures and local labor laws.
· Ensures legal compliance by monitoring and implementing applicable human resources labor requirements; conducting investigations; liaising with the Foundation’s legal representative and maintaining records.
· Maintains historical human resources records by designing a filing and retrieval system; keeping past and current records.
Ensure employment policy structures with regard to job descriptions, salary scales, benefits, diversity, and training. Conduct periodic surveys within local markets to benchmark competitive staff compensation packages.
Draft contracts for staff, short term employees and consultants.
c. Employees’ Assessment and Training:
Oversee staff performance management policies, including annual 360 and probationary evaluation processes.
Ensure a healthy and robust office environment to promote staff growth, wellbeing and productivity. Promote a healthy spirit of teamwork and communication within the OSIWA team through regular meetings and exchange of information.
· Handle and maintain all files, records, and reports for the training and career Development program.
Assist the Executive Director with the development and implementation of training programs.
Qualification/Knowledge/Experience/Skills:
· Advanced degree required
· At least ten years previous work experience in human resources administration
· Must be bi-lingual - fluency in written and spoken English and French is a prerequisite.
· Knowledge of basic contract law
· Substantive knowledge of the West Africa region
· Extraordinary initiative, creativity and capacity to think strategically
· Excellent interpersonal skills, diplomacy, verbal and written communication skills
· Integrity, confidentiality, and professional discretion essential
· Appreciation of difference and diversity in the work place
· Proven ability to build and maintain relationships with a wide array of people with diverse backgrounds throughout a complex organization
· Performance review methods and techniques
· Staff training, development and recognition
· Knowledge and understanding of human resources best practices, including ability to interpret and apply policies consistently in context of problem solving
· An understanding of relevant legislation, policies and procedures in civil and common law systems
· Technologically competent, experienced with database systems, including the ability to operate spreadsheets and word processing programs at a highly proficient level
Salary & Compensation: Commensurate with experience with full benefits.
Start Date: Jan 7th 2016
To Apply: send resume (in English), cover letter, brief writing sample and salary requirements, by cob November 20th, 2015 to: osiwa-dakar@osiwa.org.
Note: Due to the number of applications we receive, only shortlisted applicants will be contacted by OSIWA.
OSIWA is an Equal Opportunity Employer.
